Guidelines for Conducting Joint Evaluations of Humanitarian Action

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A joint evaluation is when different agencies work together to evaluate and review their response to an emergency. This helps agencies increase accountability and transparency, to learn from one another, and to coordinate future responses. Joint evaluations also provide a place where knowledge, resources and tools can be shared among peer agencies and long-term cooperative relationships between agencies can be built. The Guidelines for Conducting Joint Evaluations of Humanitarian Action
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    What   We   Know   About   Joint   Evaluations   of    Humanitarian   Action   Learning   from   NGO   Experiences   Section   1   of    3:   THE   GUIDE   April   2011      What   We   Know   About   Joint   Evaluations   The   ECB   Project   info@ecbproject.org   April   2011   (v6)   2 Contents   ACKNOWLEDGEMENTS  ......................................................................................... 3   ABOUT   THIS   BOOKLET  .......................................................................................... 4   THE   GUIDE  .............................................................................................................. 5   CHAPTER   1:   WHY   DO   A   JOINT   EVALUATION?  .......................................................... 5   The   Benefits   of    a   Joint   Evaluation  ............................................................................................... 5   The   Downsides   of    a   Joint   Evaluation  ........................................................................................... 6   Conclusion  ................................................................................................................................ 7   CHAPTER   2:   JOINT   EVALUATION    –   WHEN,   WHO   AND   HOW?  .................................... 8   When   will   it   take   place?  ............................................................................................................. 8   Who   will   take   part   in   it?  ............................................................................................................. 8   Is   there   enough   time   for   a    joint   evaluation?  ................................................................................ 8   How   will   it   be   paid   for?  .............................................................................................................. 9   How   can   the    joint   evaluation   be   most   useful   to   various   stakeholders?  .......................................... 9   CHAPTER   3:   WHAT   TO   DO   BEFORE   THE   EVALUATION  ............................................ 10   Choose   a   lead   agency   and   agree   on   roles  .................................................................................. 10   Set   up   a   management   structure  ................................................................................................ 10   Estimate   costs   and   duration  ..................................................................................................... 11   Communicate   what   the   evaluation   is   about  ............................................................................... 12   Find   a   competent   administrator/manager  ................................................................................. 12   Carefully   pick   evaluation   team   members  ................................................................................... 12   Choose   a   few   objectives   to   cover  .............................................................................................. 14   Agree   on   evaluation   standards   and   methods  ............................................................................. 14   Write   an   inception   report  ......................................................................................................... 15   Manage   communications   within   the   collaboration  ..................................................................... 15   Prepare,   prepare,   prepare!  ....................................................................................................... 15   CHAPTER   4:   WHAT   TO   DO   DURING   THE   EVALUATION  ............................................ 16   Brief    the   team   upon   arrival  ...................................................................................................... 16   Share   findings   as   you   go  ........................................................................................................... 16   Ensure   findings   are   reported   with   sensitivity  ............................................................................. 16   Finalizing   the   Evaluation   Report  ................................................................................................ 17   CHAPTER   5:   WHAT   TO   DO   AFTER   THE   EVALUATION  ............................................... 18   Develop   both   collective   and   individual   rollout   plans  ................................................................... 18   Emphasize   peer   accountability  ................................................................................................. 18   CHAPTER   6:   JOINT   EVALUATIONS   IN   REAL   TIME  .................................................... 19   Prepare   for   the   evaluation   before   the   emergency   starts  ............................................................. 19   Take   a   “good   enough”   approach   to   the   evaluation  ..................................................................... 19   Call   on   additional   resources  ..................................................................................................... 19   Consider   some   other    joint   reflection   process  ............................................................................. 20   References   and   Further   Reading  .......................................................................... 21      What   We   Know   About   Joint   Evaluations   The   ECB   Project   info@ecbproject.org   April   2011   (v6)   3   ACKNOWLEDGEMENTS   Many   people   have   shared   their   valuable   experience   and   time   in   the   creation   of    this   booklet.   Special   thanks   go   to   all   of    them,   particularly,   in   Guatemala,   Carla   Aguilar   of    Save   the   Children   US,   Hugh   Aprile   of    Catholic   Relief    Services,   Borys   Chinchilla   of    Mercy   Corps,   and   Juan   Manuel   Giron   Durini   of    the   ECB   Project;   in   Niger,   Jasmine   Bates   and   Marianna   Hensley   of    Catholic   Relief    Services,   and   Julianna   White,   of    CARE;   in   Indonesia,   Adhong   Ramadhan   and   Josephine   Wijiastuti   of    Catholic   Relief    Services,   Agus   Budiarto   and   Evi   Esaly   Kaban   of    Save   the   Children,   Harining   Mardjuki   and   Anwar   Hadipriyanto   of    CARE,   and   Richardus   Indra   Gunawan   and   Yacobus   Runtuwene   of    World   Vision   International.   Special   thanks   also   go   to   John   Wilding,   Pauline   Wilson,   John   Telford,   Maurice   Herson   of    ALNAP,   Jock   Baker   of    CARE   and   Guy   Sharrock   of    Catholic   Relief    Services   who   have   given   critical   input   into   this   work.   Malaika   Wright   was   the   author   of    the   first   paper.   The   April   2011   version   of    the   booklet   was   updated   by   Katy   Love   from   the   ECB   Project,   Loretta   Ishida   of    Catholic   Relief    Services,   Jock   Baker   of    CARE,   Hana   Crowe   of    Save   the   Children,   and   Kevin   Savage   of    World   Vision.   The   booklet   was   revised   based   on   feedback   and   reports   from   those   who   participated   in   ECB ‐ supported    joint   evaluations   in   2010   in   Indonesia,   Haiti,   the   Horn   of    Africa,   and   Niger.   These   people   served   as   evaluation   managers   and   coordinators,   team   leaders,   team   members,   Steering   Committee   members,   ECB   field   facilitators,   and   ECB   accountability   Advisers   in    joint   evaluations,   including:   Paul   O’Hagan,   Greg   Brady,   Yves ‐ Laurent   Regis,   Angela   Rouse,   Katy   Love,   and   Jock   Baker   (Haiti);   Yenni   Suryani,   Pauline   Wilson,   Loretta   Ishida,   and   LeAnn   Hager   (Indonesia);   Kevin   Savage,   Chele   DeGruccio,   Jim   Ashman,   and   Wynn   Flaten   (Horn   of    Africa);   and   Kadida   Mambo   (Niger).   The   ECB   Project   thanks   all   who   contributed   to   this   work.      What   We   Know   About   Joint   Evaluations   The   ECB   Project   info@ecbproject.org   April   2011   (v6)   4 ABOUT   THIS   BOOKLET   This   booklet   was   written   to   share   knowledge   gained   from   the   experiences   of    people   that   have   been   involved   in    joint   evaluations   conducted   by   non ‐ governmental   organizations   (NGOs).   It   mainly   profiles   the   work   of    NGOs   involved   in   the   Emergency   Capacity   Building   Project   (ECB),   which   has   a   goal   to   improve   the   speed,   quality   and   effectiveness   with   which   the   humanitarian   community   saves   lives,   improves   the   welfare,   and   protects   the   rights   of    women,   men   and   children   affected   by   emergencies.   This   booklet   also   draws   on   the   lessons   of    multi ‐ agency   evaluations   that   already   exist   within   the   humanitarian   sector.   Major   contributions   have   come,   in   particular,   from   the   Active   Learning   Network   for   Accountability   and   Performance   in   Humanitarian   Action   (ALNAP).   We   hope   that   learning   from   previous   experiences   captured   here   will   be   useful   for   all   those   considering   leading   their   agencies   through   a    joint   evaluation.   The   learning   shared   here   is   targeted   at   evaluation   practitioners,   managers,   and   NGOs   contemplating   a    joint   evaluation.   Additionally,   we   hope   that   it   will   contribute   to   a   growing   body   of    knowledge   on   these   processes   and   show   that   while   there   are   many   unanswered   questions   about    joint   evaluations,   there   is   a   lot   we   already   know.   This   booklet   is   comprised   of    three   sections.   The   first   section,   The   Guide ,   can   be   referred   to   as   a   ‘how ‐ to’   for   those   closely   involved   in    joint   evaluations.   It   provides   a   framework   for   those   approaching   an   interagency   evaluation.   The   second   section,   The   Stories ,   shares   several   case   studies   from   the   ECB   Project’s   experiences.   The   third   section,   The   Tools ,   includes   many   templates   and   tools   that   can   be   adapted   for   evaluations,   including   sample   terms   of    references,   agreement   documents,   and   checklists.  
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